CITY OF POCATELLO
CITY COUNCIL MEETING AGENDA
June 15, 2017  ·   6:00 PM
Council Chambers | 911 N 7th Avenue


Any citizen who wishes to address the Council shall first be recognized by the Mayor, and shall then give his/her name and address for the record. If a citizen wishes to read documentation of any sort to the Council, he/she shall first seek permission from the Mayor. A three (3) minute time limitation is requested for Council presentations.


City Hall is accessible to persons with disabilities. Program access accommodations can be provided with three (3) days’ advance notice by contacting Dave Hunt at dhunt@pocatello.us; 208.234.6248 or 5815 South 5th Avenue, Pocatello, Idaho.


The purpose of the agenda is to assist the Council and interested citizens in the conduct of this public meeting. Citizens should examine the agenda for the item of their interest. However, citizens are advised that while some agenda items allow for public comment during discussion/consideration not every item does. If the matter the citizen wishes to discuss is not listed on the formal agenda, an opportunity to be heard by the Council is the agenda item described as "DISCUSSION ITEMS." Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker. You must sign in at the start of the meeting.


AGENDA CLARIFICATION MEETING: A meeting will be held at 5:30 p.m. in the Paradice Conference Room at City Hall, prior to the regular meeting for clarification of the agenda.


RECESS: In the event the meeting is still in progress at 7:30 p.m., the Mayor may call a ten-minute recess to allow Council members and participants a brief rest period.




1.

ROLL CALL AND PLEDGE OF ALLEGIANCE

2.

INVOCATION

The invocation will be offered by Pastor Karl Pettit, First Baptist Church.
3.

CONSENT AGENDA

The following business items may be approved by one motion and a vote. If any one member of the Council so desires, any matter listed can be moved to a separate agenda item.

(a) MINUTES: Council may wish to waive the oral reading of the minutes and approve the minutes from City Council Strategic Planning Workshop of May 24, 2017 and the Budget Development meetings of May 25, 2017 and June 1, 2017.

(b) TREASURER’S REPORT: Council may wish to consider the Treasurer’s Report for May showing cash and investments as of May 31, 2017.

(c) LIBRARY BOARD OF DIRECTORS REAPPOINTMENTS: Council may wish to confirm the Mayor’s reappointments of Sharon Manning and Sandra Shropshire to continue their service as members of the Library Board of Directors. Both terms will begin July 1, 2017 and will expire July 1, 2022.

(d) PLANNING AND ZONING COMMISSION APPOINTMENT: Council may wish to confirm the Mayor’s appointment of Sean Hargraves to serve as a member of the Planning and Zoning Commission, replacing Steve Long whose term expired. Mr. Hargraves’ term will begin June 22, 2017 and will expire July 22, 2021.

(e) ISU AFFILIATION AGREEMENT EMT TRAINING—FIRE: Council may wish to approve an Affiliation Agreement with Idaho State University (ISU) that will allow Bannock County Ambulance District/Pocatello Fire Department members to attend leadership training in exchange for clinical ride along experience for ISU Emergency Medical Technicians (EMT) candidates.

(f) COUNCIL DECISION—ZONING DESIGNATION OF PARCEL LOCATED BETWEEN 2302 AND 2350 EAST TERRY STREET: Council may wish to adopt its decision to approve the amendment of a zoning designation requested by Ruth S. Dekker, comprising of a 6.29 acre parcel located between 2302 and 2350 East Terry Street to be rezoned from Residential Estate (RE) to Residential Low (RL) Density.

(g) COUNCIL DECISION—ANNEXATION AND ZONING REQUEST—RICHARDS:
Council may wish to adopt its decision to approve the annexation of approximately 7.09 acres of land extending the City corporate boundary east of Running Iron Lane and designate the property as a Residential Medium Density Single-Family (RMS) zoning district. The property is owned by J and A Richards Family Management, LLC c/o Jake and Amber Richards.
Documents:
  1. agenda-item-3.pdf
4.

COMMUNICATIONS AND PROCLAMATIONS

5.

CALENDAR REVIEW

Council may wish to take this opportunity to inform other Council members of upcoming meetings and events that should be called to their attention.
6.

CHILD CARE LICENSE DENIAL APPEAL—HANSEN

Justin Hansen will be present to appeal the decision of Police Department staff which denied Mr. Hansen a Child Care License.
7.

PUBLIC HEARING—CDBG PROGRAM YEAR 2016 ANNUAL REPORT

As required by the U.S. Department of Housing and Urban Development (HUD), this time has been set aside for the Council to consider any comments from the public concerning the Program Year 2016 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER). The report was available for public review from May 25 to June 15, 2017, after review and recommendation of approval by the CDBG Advisory Committee.

Following the public hearing, Council may wish to approve the report and authorize its submittal, including a summary of any public input, to HUD on or before June 28, 2017.
Documents:
  1. agenda-item-7.pdf
8.

PUBLIC HEARING—PROPOSED FISCAL YEAR 2017 JUNE BUDGET AMENDMENTS

This time has been set aside to receive public comments on proposed amendments to the Fiscal Year 2017 Budget.
Documents:
  1. agenda-item-8.pdf
9.

INTERACTIVE SHOOTING SIMULATOR BID—POLICE

Council may wish to accept the recommendations of staff and approve the bid from Milo Range, FAAC Incorporated for an interactive shooting simulator in the amount of $59,795.00 and, if approved, authorize the Mayor to sign related documents subject to Legal Department review.

Funds for the purchase are available in the Capital Contingency Fund as discussed at the April 13, 2017 Study Session.
Documents:
  1. agenda-item-9.pdf
10.

PROFESSIONAL SERVICES AGREEMENT WITH T-O ENGINEERS—AIRPORT IMPROVEMENTS

Council may wish to approve and authorize the Mayor to sign a Professional Services Agreement with T-O Engineers, subject to Legal Department review. The contract fee is a mix of lump sum and time and materials costs not to exceed $247,095.00. Scope of work includes project management of the following projects at the airport: a) design of reconstruction of two taxi lanes; b) design and construction services for pavement maintenance for Runways 3/21 and 17/35; c) procurement of a snow removal truck with plow and materials spreader; and d) geotechnical exploration of Runway 3/21 to determine pavement condition.

Funding for the agreement will come from a federal grant (93.75%) and local match monies (6.25%) provided by Airport PFC funds.
Documents:
  1. agenda-item-10.pdf
11.

PROFESSIONAL SERVICES AGREEMENT WITH JHS ARCHITECTS—ZOO IDAHO ENTRANCE GIFT SHOP

Council may wish to consider the recommendation from Parks and Recreation Department and Zoo Idaho staff; and a request from the Zoo Idaho Zoological Society, to approve a Professional Services Agreement with JHS Architects, P.A. for the schematic design, construction documents, bidding and negotiations, and construction administration for the Zoo entrance gift shop.

Funds for the agreement are available in the Zoo’s Fiscal Year 2017 budget.
Documents:
  1. agenda-item-11.pdf
12.

ORDINANCES

12.(a) An ordinance which annexes a parcel of land comprised of approximately 7.09 acres owned by J and A Richards Management, LLC c/o Jake and Amber Richards. The parcel is located east of Juniper Hills Country Club and will be zoned Residential-Medium Density Single-Family (RMS) with a Comprehensive Plan designation of “Residential”. (This ordinance has been prepared for Council consideration to be read under the rules of suspension.)

12.(b) An ordinance changing the designated zone of 6.29 acres of property located between 2302 and 2350 East Terry Street from Residential Estate (RE) to Residential Low (RL) Density. (This ordinance has been prepared for Council consideration to be read under the rules of suspension.)

12.(c) An ordinance enacting Chapter 12.02 “Public Improvement Standards” in the revised and compiled ordinances of the City of Pocatello, 1983; establishing regulations requiring design, review, and approval processes for public infrastructure and the application of best management practices; adopting the Public Works Design Principles and Standards Manual; Idaho Standards for Public Work Construction (ISPWC) and Pocatello Revisions to the ISPWC, and providing for misdemeanor penalties for violations. (This ordinance has been prepared for Council consideration to be read under the rules of suspension.)

12.(d) An ordinance approving an amendment to the Fiscal Year 2017 Appropriations Ordinance increasing the total Fiscal Year expenditures by $53,678,233.00 to account for additional revenues, including grant funds, received by the City and to use previously unappropriated cash balances for unanticipated expenses incurred by the City. (This ordinance is hereby prepared for reading under the rules of suspension. Whole ordinance will need to be published.)
Documents:
  1. agenda-item-12.pdf
13.

DISCUSSION ITEMS

This time has been set aside to hear discussion items not listed on the agenda.  Items which appeared somewhere else on the agenda will not be discussed at this time.  The Council is not allowed to take any official action at this meeting on matters brought forward under this agenda item.  Items will either be referred to the appropriate staff or scheduled on a subsequent agenda.  You must sign in at the start of the meeting in order to be recognized.  (Note: Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker.)



PUBLIC HEARING PROCEDURE
  1. Explanation of hearing procedures by Mayor or staff.
    • Ten (10) minute time limit on applicant presentation.
    • Three (3) minute time limit on public testimony.
    • Names and addresses are required from those presenting/testifying.
    • Questions/comments should be addressed to the Mayor and Council.
    • Council members must make their decision regarding the application on facts already in the record and information presented at the public hearing.  Conflicts of interest, site visits and ex-parte contacts by Council members will be acknowledged.
    • Protocol requires that Council and audience be recognized by the Mayor prior to speaking.
  2. Mayor opens hearing.
  3. Presentation by applicant.
    Note:  Remember, applicant bears the responsibility for making his/her case.  This is also the time for Council members to ask their questions of the applicant.
  4. Presentation by staff.
  5. Written correspondence submitted for the record.
  6. Testimony by those supporting the application.
  7. Testimony by those uncommitted on the application.
  8. Testimony by opponents to the application.
  9. Rebuttal by the applicant.
  10. Mayor closes the hearing and initiates motion/deliberations.
    Note:  The Mayor may choose to require a motion prior to the discussion in order to focus deliberations, or, the Mayor may choose to allow deliberations prior to the motion in order to facilitate wording of the motion.
  11. Develop a written and reasoned statement supporting the decision.
READING OF AN ORDINANCE PROCEDURE
  1. Council determines which option below will be used to read the Ordinance by roll call vote.
  2. The Ordinance is read by City Staff (usually City Attorney).
  3. Mayor will declare the final reading of the ordinance and ask “Shall the Ordinance pass?”  After roll call is taken, Mayor will announce whether or not the ordinance passed.
The Council has the following options for reading ordinances. If the Council makes no motion, the ordinance will be read by title on two occasions and at length on the third occasion and placed on final passage for publication.

EXAMPLE MOTIONS:

FOR THREE SEPARATE READINGS: "I move the ordinance, Agenda Item # , be read only by title on three separate occasions and placed on final passage and ordered for publication, and that only the ordinance summary sheet be submitted for publication."

FOR ONE READING UNDER RULES SUSPENSION: "I move the ordinance, Agenda Item # , be read only by title and placed on final passage for publication, and that only the ordinance summary sheet be submitted for publication."

Before the ordinance can be read under Option 1 or 2, the Council, by a vote of one-half plus one (4) of the full Council, must vote to direct how the ordinance is to be read.