CITY OF POCATELLO
CITY COUNCIL MEETING AGENDA
September 7, 2017  ·   6:00 PM
Council Chambers | 911 N 7th Avenue


Any citizen who wishes to address the Council shall first be recognized by the Mayor, and shall then give his/her name and address for the record. If a citizen wishes to read documentation of any sort to the Council, he/she shall first seek permission from the Mayor. A three (3) minute time limitation is requested for Council presentations.


City Hall is accessible to persons with disabilities. Program access accommodations can be provided with three (3) days’ advance notice by contacting Dave Hunt at dhunt@pocatello.us; 208.234.6248 or 5815 South 5th Avenue, Pocatello, Idaho.


The purpose of the agenda is to assist the Council and interested citizens in the conduct of this public meeting. Citizens should examine the agenda for the item of their interest. However, citizens are advised that while some agenda items allow for public comment during discussion/consideration not every item does. If the matter the citizen wishes to discuss is not listed on the formal agenda, an opportunity to be heard by the Council is the agenda item described as "DISCUSSION ITEMS." Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker. You must sign in at the start of the meeting.


AGENDA CLARIFICATION MEETING: A meeting will be held at 5:30 p.m. in the Paradice Conference Room at City Hall, prior to the regular meeting for clarification of the agenda.


RECESS: In the event the meeting is still in progress at 7:30 p.m., the Mayor may call a ten-minute recess to allow Council members and participants a brief rest period.




1.

ROLL CALL AND PLEDGE OF ALLEGIANCE

2.

INVOCATION

The invocation will be offered by Lieutenant Tami Moore, Salvation Army.
3.

CONSENT AGENDA

The following business items may be approved by one motion and a vote. If any one member of the Council so desires, any matter listed can be moved to a separate agenda item.

(a) MINUTES: Council may wish to waive the oral reading of the minutes and approve the minutes from The Clarification meeting and Regular City Council meeting of August 3, 2017; Executive Session of August 7, 2017; Study Session of August 10, 2017; Driscoll Top Hay Tour of August 11, 2017; Council Study Session Clarification Working Lunch meeting of August 17, 2017.

(b) PAYROLL AND MATERIAL CLAIMS: Council may wish to consider payroll and material claims for the month of August 2017.

(c) HOUSING AUTHORITY OF POCATELLO APPOINTMENT: Council may wish to confirm the Mayor’s appointment of Amy Rhoads to serve as a member of the Housing Authority of Pocatello, replacing Bobbi Branch whose term expired. Ms. Rhoads’ term will begin September 7, 2017 and will expire September 7, 2022.

(d) RATIFICATION OF MOU—2017 DEPARTMENT OF JUSTICE, BYRNE GRANT: Council may wish to ratify a Memorandum of Understanding between the Police Department and Bannock County Sheriff’s Office regarding the 2017 Edward Byrne Memorial Justice Assistance grant. This is an annual allocation which Bannock County will administer. The Police Department has been allocated $19,686.60 which will be used to replace older, outdated equipment on Patrol vehicles.

(e) RATIFICATION SCHOOL CROSSING GUARD CONTRACT RENEWAL—G4S SECURE SOLUTIONS, INC.: Council may wish to ratify the renewal of a contract with G4S Secure Solutions, Inc., subject to Legal Department review, for school crossing guard services. The contract term is from August 28, 2017 to June 10, 2019.

(f) COUNCIL DECISION—TUSCANY VIEW 2 ESTATES FINAL SHORT PLAT APPROVAL: Council may wish to adopt its decision approving the final Short Plat for the Tuscany View 2 Estates Subdivision, a replat of Lot 22 Block 1 of the Tuscany Hills Subdivision 2nd Addition, which subdivides approximately 2.0 acres of land into two (2) residential lots, subject to conditions. The property is located north of Vista Drive, south of Siena Drive, is zoned Residential Medium Density Single Family (RMS), and will have a shared access plan between Siena Drive on the north and Vista Drive on the south.
Documents:
  1. agenda-item-3.pdf
4.

COMMUNICATIONS AND PROCLAMATIONS

5.

CALENDAR REVIEW

Council may wish to take this opportunity to inform other Council members of upcoming meetings and events that should be called to their attention.
6.

FINAL PLAT—VALLE DI ALBERI SUBDIVISION

BBAD Investments, LLC (mailing address: 2227 East Center Street, Pocatello, ID 83201), represented by Rocky Mountain Engineering and Surveying (mailing address: 600 East Oak Street, Pocatello, ID 83201), has submitted a request to subdivide approximately 20.38 acres into 28 residential lots. The subdivision, valle di alberi (previously known as La Valle Heights), is located northeast of La Montagna Strada, an extension of La Valle Strada.

The Planning and Zoning Commission reviewed the preliminary plat at their meeting on July 13, 2016 and recommended approval with conditions.
Documents:
  1. agenda-item-6.pdf
7.

COLLECTIVE BARGAINING AGREEMENT—POCATELLO POLICE UNION

Council may wish to approve adoption of the Fiscal Year 2017-2018 Collective Bargaining Agreement for the Portneuf Valley Fraternal Order of Police Local Lodge No. 13.
Documents:
  1. agenda-item-7.pdf
8.

CODE OF CONDUCT POLICY RESOLUTION—HUD PROGRAM ADMINISTRATION

Council may wish to adopt a Resolution approving a proposed Code of Conduct Policy regarding conflicts of interest and actions of employees engaged in the selection, award and administration of Housing and Urban Development (HUD) contracts. As a recipient of HUD funds, Pocatello is required to maintain a written Code of Conduct Policy.
Documents:
  1. agenda-item-8.pdf
9.

LEASE AGREEMENTS—AIRPORT

Council may wish to consider the following lease agreements for property located at the Airport, subject to Legal Department review:

(a) SkyWest Airlines – approximately 3,181 square feet of office space for the purpose of operating an airline. The recommended term is two (2) years and the recommended rental rate is $2,769.00 per month plus landing fees; and

(b) Civil Air Patrol – approximately 2,000 square feet of building space to be used for office, storage and training facilities. Recommended term is four (4) years with six (6) one-year renewal periods and the recommended rental rate is $1.00/year. The lease will stipulate that all repairs, maintenance and utilities will be the responsibility of the Civil Air Patrol.
Documents:
  1. agenda-item-9.pdf
10.

VENDING MACHINES CONCESSION AGREEMENT—PARKS

Council may wish to consider approving a Concession License Agreement with Scott Kimball, dba Aces Up (mailing address: 953 North Harrison, Pocatello, ID 83204) for operation of vending machines in Raymond and Alameda parks for the period of October 1, 2017 through September 30, 2018, as presented at the July 13, 2017 Study Session.
Documents:
  1. agenda-item-10.pdf
11.

AGREEMENT/CONTRACT—EMPLOYEE INSURANCE BENEFITS

Council may wish to approve, subject to Legal Department review, the following agreements/contracts for City employee insurance benefits during Fiscal Year 2018:

(a) Aetna – medical insurance (12% increase);

(b) Delta Dental – dental insurance (0% increase);

(c) VSP – vision insurance (6% increase, no impact to City budget as this is paid by employee);

(d) WageWorks – flex spending account ($25.00 monthly fee and $4.00 PEPM fee);

(e) LifeMap – life insurance ($2.23 PEPM + $.33 PEPM fee. 0% increase); and

(f) Business Psychology Associates (BPA) – $2.27 PEPM

All costs for insurance contracts have been itemized in the Fiscal Year 2018 budget.
Documents:
  1. agenda-item-11.pdf
12.

BID/CONTRACT—NORTH POCATELLO TEST WELLS PROJECT

Council may wish to consider the recommendations of staff for the following requests regarding the construction of two 8” diameter test wells for the North Pocatello Test Wells Project.

(a) Accept the only responsive bid received for the project from High Plains Drilling in the amount of $126,970.00 for two test wells with an additive bid of $65,560.00 for a third test well for a total of $192,530.00.

(b) Authorize the execution of a contract between the City Pocatello and High Plains Drilling, in the amount of $126,970.00 and additive $65,560.00 for the Test Wells project, subject to Legal Department review.

Funds for this project are available in the Water Department’s Fiscal Year 2018 budget.
Documents:
  1. agenda-item-12.pdf
13.

DECLARATION OF SURPLUS PROPERTY AND DONATION—SCBA EQUIPMENT

Council may wish to declare old Self Contained Breathing Apparatuses (SCBA) as surplus and donate the equipment to Arimo and Inkom volunteer fire departments. Both departments have agreed to accept the apparatuses in “as is” condition and will assume any liability for problems experienced with the used SCBA equipment.
Documents:
  1. agenda-item-13.pdf
14.

SOLE SOURCE EXPENDITURE AND DECLARATION FOR HAZARDOUS MATERIALS IDENTIFICATION SYSTEM—FIRE DEPARTMENT

Council may wish to accept the recommendation of staff and declare the purchase of a handheld hazmat, explosives, and narcotics identification device from Federal Resources Supply Company to be a valid sole source expenditure. The purchase is for a Cobalt Light Systems’ Hazardous Chemicals package in the amount of $62,150.00.00 for the Fire Department. Council may also wish to authorize the Mayor to sign any contractual documents related to the purchase, subject to Legal Department review.

Funding for this request is available in the Fire Department’s Fiscal Year 2017 budget.
Documents:
  1. agenda-item-14.pdf
15.

COLLEGE OF SOUTHERN IDAHO EDUCATIONAL AFFILIATION AGREEMENT—FIRE

Council may wish to approve, subject to Legal Department review, an Educational Affiliation Agreement with College of Southern Idaho (CSI) as recommended by Fire staff. This agreement will enable CSI paramedic students to participate in clinical experiences and is also necessary in order for Pocatello Fire Department students to complete their ambulance internships. This agreement establishes the expectation and requirements of all parties and there will be no cost to the City.
16.

LOCAL ROAD CONSTRUCTION COOPERATIVE AGREEMENT—OLYMPUS DRIVE/NORTHGATE INTERCHANGE PROJECT

Council may wish to authorize the Mayor’s signature, subject to Legal Department review, on a Local Road Construction Cooperative Agreement among the City of Pocatello, Bannock County, Pocatello Development Authority, and Millennial Development Partners for the construction of a local road from Olympus Drive to the Northgate Interchange.

The City’s portion for the project is both financial and in-kind. A total of $500,000.00 has been committed to road construction.
Documents:
  1. agenda-item-16.pdf
17.

STATE/LOCAL AGREEMENT AND RESOLUTION—CONSTRUCTION OF ALAMEDA AND JEFFERSON INTERSECTION PROJECT

Council may wish to adopt a resolution and authorize execution of an agreement between Idaho Transportation Department and the City of Pocatello for construction of the Alameda and Jefferson Intersection Project, subject to Legal Department review.

There is a 7.34% local match for this project. Currently to date the match moneys have been paid. Therefore, no additional funds are required pertaining to this agreement.
Documents:
  1. agenda-item-17.pdf
18.

LOCAL PROFESSIONAL SERVICES AGREEMENT—ENGINEER OF RECORD BENTON STREET BRIDGE PROJECT—ENGINEERING

Council may wish to authorize execution of an agreement between CH2M Hill and the City of Pocatello for engineering services during construction of the Benton Street Bridge Rehabilitation Project, subject to Legal Department review, in an amount not to exceed $33,000.00.

Payments will be made by Local Highway Technical Assistance Council (LHTAC). The City’s share has already been met per the State/Local Agreement that was approved by Council on April 20, 2017. No additional funding is required at this time.
Documents:
  1. agenda-item-18.pdf
19.

LOCAL PROFESSIONAL SERVICES AGREEMENT—CONSTRUCTION ENGINEERING AND INSPECTION FOR BENTON STREET BRIDGE PROJECT—ENGINEERING

Council may wish to authorize execution of an agreement between Stanley Consultants, Inc. and the City of Pocatello during construction of the Benton Street Bridge Rehabilitation Project in the amount of $534,500.00, subject to Legal Department review.

Payments will be made by Local Highway Technical Assistance Council (LHTAC). The City’s shared cost has already been paid per the State/Local Agreement that was approved by Council on April 20, 2017. No additional funding is required at this time.
Documents:
  1. agenda-item-19.pdf
20.

ORDINANCE

An ordinance rezoning approximately 9.889 acres of property located at 4259 Hawthorne Road from Residential Medium Density Single Family (RMS) to Residential Commercial Professional (RCP). Public Hearings on this matter were held on June 28, 2017 and August 3, 2017. (This ordinance is hereby prepared for reading under the rules of suspension.)
Documents:
  1. agenda-item-20.pdf
21.

DISCUSSION ITEMS

This time has been set aside to hear discussion items not listed on the agenda.  Items which appeared somewhere else on the agenda will not be discussed at this time.  The Council is not allowed to take any official action at this meeting on matters brought forward under this agenda item.  Items will either be referred to the appropriate staff or scheduled on a subsequent agenda.  You must sign in at the start of the meeting in order to be recognized.  (Note: Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker.)



PUBLIC HEARING PROCEDURE
  1. Explanation of hearing procedures by Mayor or staff.
    • Ten (10) minute time limit on applicant presentation.
    • Three (3) minute time limit on public testimony.
    • Names and addresses are required from those presenting/testifying.
    • Questions/comments should be addressed to the Mayor and Council.
    • Council members must make their decision regarding the application on facts already in the record and information presented at the public hearing.  Conflicts of interest, site visits and ex-parte contacts by Council members will be acknowledged.
    • Protocol requires that Council and audience be recognized by the Mayor prior to speaking.
  2. Mayor opens hearing.
  3. Presentation by applicant.
    Note:  Remember, applicant bears the responsibility for making his/her case.  This is also the time for Council members to ask their questions of the applicant.
  4. Presentation by staff.
  5. Written correspondence submitted for the record.
  6. Testimony by those supporting the application.
  7. Testimony by those uncommitted on the application.
  8. Testimony by opponents to the application.
  9. Rebuttal by the applicant.
  10. Mayor closes the hearing and initiates motion/deliberations.
    Note:  The Mayor may choose to require a motion prior to the discussion in order to focus deliberations, or, the Mayor may choose to allow deliberations prior to the motion in order to facilitate wording of the motion.
  11. Develop a written and reasoned statement supporting the decision.
READING OF AN ORDINANCE PROCEDURE
  1. Council determines which option below will be used to read the Ordinance by roll call vote.
  2. The Ordinance is read by City Staff (usually City Attorney).
  3. Mayor will declare the final reading of the ordinance and ask “Shall the Ordinance pass?”  After roll call is taken, Mayor will announce whether or not the ordinance passed.
The Council has the following options for reading ordinances. If the Council makes no motion, the ordinance will be read by title on two occasions and at length on the third occasion and placed on final passage for publication.

EXAMPLE MOTIONS:

FOR THREE SEPARATE READINGS: "I move the ordinance, Agenda Item # , be read only by title on three separate occasions and placed on final passage and ordered for publication, and that only the ordinance summary sheet be submitted for publication."

FOR ONE READING UNDER RULES SUSPENSION: "I move the ordinance, Agenda Item # , be read only by title and placed on final passage for publication, and that only the ordinance summary sheet be submitted for publication."

Before the ordinance can be read under Option 1 or 2, the Council, by a vote of one-half plus one (4) of the full Council, must vote to direct how the ordinance is to be read.