CITY OF POCATELLO
CITY COUNCIL MEETING AGENDA
October 5, 2017  ·   6:00 PM
Council Chambers | 911 N 7th Avenue


Any citizen who wishes to address the Council shall first be recognized by the Mayor, and shall then give his/her name and address for the record. If a citizen wishes to read documentation of any sort to the Council, he/she shall first seek permission from the Mayor. A three (3) minute time limitation is requested for Council presentations.


City Hall is accessible to persons with disabilities. Program access accommodations can be provided with three (3) days’ advance notice by contacting Dave Hunt at dhunt@pocatello.us; 208.234.6248 or 5815 South 5th Avenue, Pocatello, Idaho.


The purpose of the agenda is to assist the Council and interested citizens in the conduct of this public meeting. Citizens should examine the agenda for the item of their interest. However, citizens are advised that while some agenda items allow for public comment during discussion/consideration not every item does. If the matter the citizen wishes to discuss is not listed on the formal agenda, an opportunity to be heard by the Council is the agenda item described as "DISCUSSION ITEMS." Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker. You must sign in at the start of the meeting.


AGENDA CLARIFICATION MEETING: A meeting will be held at 5:30 p.m. in the Paradice Conference Room at City Hall, prior to the regular meeting for clarification of the agenda.


RECESS: In the event the meeting is still in progress at 7:30 p.m., the Mayor may call a ten-minute recess to allow Council members and participants a brief rest period.




1.

ROLL CALL AND PLEDGE OF ALLEGIANCE

2.

INVOCATION

A representative from The Church of Jesus Christ of Latter-day Saints will offer an invocation.
3.

CONSENT AGENDA

(a) MINUTES: Council may wish to waive the oral reading of the minutes and approve the minutes from the September 14, 2017 Study Session and Executive Session.

(b) PAYROLL AND MATERIAL CLAIMS: Council may wish to consider payroll and material claims for the month of September 2017.

(c) JAPANESE SISTER CITIES SUBCOMMITTEE REAPPOINTMENTS: Council may wish to confirm the Mayor’s reappointment of Bradley Hall and Joan Sayer to continue their service as members of the Japanese Sister Cities Subcommittee. Mr. Hall’s and Ms. Sayer’s terms will begin October 7, 2017 and will expire October 7, 2021.

(d) POCATELLO ARTS COUNCIL REAPPOINTMENT: Council may wish to confirm the Mayor’s reappointment of Laraine Hatch to continue her service on the Pocatello Arts Council. Ms. Hatch’s term will begin October 7, 2017 and will expire October 7, 2020.

(e) COUNCIL DECISION—APPEAL OF HEARING EXAMINER’S DENIAL OF SIGN EXCEPTION REQUEST FOR IRVING MIDDLE SHOOL: Council may wish to adopt its decision approving Irving Middle School’s request for an exception to install a wall sign with an electronic reader board at 911 North Grant Avenue.

(f) COUNCIL DECISION—FINAL SHORT PLAT FOR BIG ROCKS SUBDIVISION PHASE ONE: Council may wish to adopt its decision approving the Final Short Plat for Big Rocks Subdivision – Phase One, which subdivides approximately .75 acres of land into three (3) residential lots, subject to conditions. The property is located near the end of Dolostone Drive, south of Interstate 86, is zoned Residential Medium Density Single Family (RMS), and will have access by an extension to Dolostone Drive.
Documents:
  1. agenda-item-3.pdf
4.

COMMUNICATIONS AND PROCLAMATIONS

5.

CALENDAR REVIEW

Council may wish to take this opportunity to inform other Council members of upcoming meetings and events that should be called to their attention.
6.

APPOINTMENT CONFIRMATION—CITY ATTORNEY

Council may wish to confirm the Mayor’s appointment of Jared Johnson as the City Attorney effective October 16, 2017.
7.

PUBLIC HEARING—COMMUNITY DEVELOPMENT BLOCK GRANT NEEDS

This time has been set aside for the Council to accept testimony from citizens and organizations on any housing or non-housing community development needs they have identified. The Council will also review written statements of Intent to Apply for Program Year 2018 Community Development Block Grant funding and organizations may present their proposals for funding.
Documents:
  1. agenda-item-7.pdf
8.

THRESHOLD EXCEPTION REQUEST—NEIGHBORWORKS POCATELLO

Council may wish to consider a threshold exception request by NeighborWorks Pocatello in the Owner-occupied Rehab program, allowing them to apply for Program Year 2018 funds although 50 percent of Program Year 2017 funds are not anticipated to be expended by October 1, 2017.

Planning and Development staff recommends approval of the request.
Documents:
  1. agenda-item-8.pdf
9.

FINAL PLAT—EAGLES LANDING DIVISION ONE

Ruth S. Dekker (mailing address: P.O. Box 598, Shasta, CA 96087), represented by Rocky Mountain Engineering and Surveying (mailing address: 600 East Oak Street, Pocatello, ID 83201), has submitted a request to subdivide approximately .66 acres into 4 residential lots. The subdivision, Eagles Landing Division One is located on the south side of Birdie Thompson Drive.

Staff recommends approval of the request with conditions outlined in the staff report.
Documents:
  1. agenda-item-9.pdf
10.

REVOCABLE USE LICENSE—PROPERTY NEAR GOULD STREET OVERPASS/NORTH HARRISON AVENUE

The Council may wish to consider the request from Greg Suttner representing Suttner Enterprises, LLC (mailing address: P.O. Box 4983, Pocatello, ID 83205), for a property use agreement for a 21-foot strip of land under the City of Pocatello jurisdiction per agreement, recorded instrument number 97009581. The land is located adjacent to the 1500 block of North Harrison Avenue, and adjacent to the north side of the Gould Street Overpass. Suttner Enterprises will improve the proposed area at their expense.

Staff recommends approval of the request subject to conditions as outlined in the staff report.
Documents:
  1. agenda-item-10.pdf
11.

AMENDMENT REQUEST—COUNCIL DECISION FOR HILLSIDE VILLAGE SUBDIVISION

Council may wish to consider a request from PARS Holdings L.C., represented by Kevin Allcott (mailing address: 606 East Pheasant Way, Bountiful UT 84010), to amend the August 3, 2017 Council Decision approving the Final Short Plat for Hillside Village Subdivision. Specifically, the applicant requests the removal of the requirement for an “R” restriction prohibiting direct access from Lot 1, Block 1, to Birdie Thompson Drive.

Engineering Department staff recommends approval of the request as outlined in the staff report.
Documents:
  1. agenda-item-11.pdf
12.

SURPLUS DECLARATION—LARGE AREA MOWERS

Council may wish to accept the recommendations of staff and declare two inoperable large area mowers that have been used for parts as surplus and approve the sale to Pacific Recycling. The mowers are no longer capable of being put into service and are not usable in any other department.
Documents:
  1. agenda-item-12.pdf
13.

RATIFICATION OF VEHICLE LIFT EQUIPMENT BID—TRANSIT

Council may wish to accept the recommendations of staff and ratify the acceptance of a bid for vehicle lift equipment in the amount of $37,500.00 from Northwest Lift and Equipment, LLC, subject to Legal Department review.

Ratification is necessary because Northwest Lift and Equipment, LLC ordered the equipment on September 25, 2017 in order to meet the City’s budget deadline of September 30, 2017 for Fiscal Year 2017. Public Transit was granted funds from the Federal Transit Administration to purchase the equipment.
Documents:
  1. agenda-item-13.pdf
14.

SIRE TO ONBASE CONVERSION AGREEMENT/ PROPOSAL—IT DEPARTMENT

Council may wish to approve a Master Services Agreement and Proposal, subject to Legal Department review, with DoxTek, Inc. (mailing address: 264 West Center Street, Orem, UT 84057) to provide services related to the conversion and upgrade of the City’s SIRE Records Management software to OnBase in the amount of $19,200.00. Annual maintenance and technical support fees will be $11,900.00.

Funds for the conversion, upgrade and annual maintenance fees are available in Information Technology (IT) Department’s Fiscal Year 2018 budget.
Documents:
  1. agenda-item-14.pdf
15.

WAIVER REQUESTS—ZOO IDAHO ZOOLOGICAL SOCIETY

Council may wish to consider waiving City ordinances to allow the Zoo Idaho Zoological Society to assist with a fundraising event called “OktoBEARfest” on October 21, 2017 at Zoo Idaho. The Society is requesting a waiver to allow beer to be served and sold by licensed vendors during the event and permission to remain in the zoo area until 9:00 p.m. Vendors are donating the beer to be served and will be required to obtain all necessary permits, subject to Legal Department review.
16.

AIRPORT SNOW REMOVAL EQUIPMENT BID AND PROCUREMENT AGREEMENT

Council may wish to accept the recommendation of staff to approve the low bid from Wausau Equipment Co. in the amount of $295,391.00 for snow removal equipment consisting of a dump body truck with 14-foot plow and material spreader, and authorize the Mayor to sign documents related to the purchase, subject to Legal Department review.

The proposed purchase will be paid with a combination of 93.75% FAA grant funds and 6.25% Airport Passenger Facility Charges funds.
Documents:
  1. agenda-item-16.pdf
17.

ORDINANCE

An Ordinance rezoning approximately 43.54 acres of property located at 4075, 4105, 4141, 4207, 4259 and 4335 Hawthorne Road, from Residential-Medium Single Family (RMS) to Residential-Commercial-Professional (RCP). Public Hearings on this matter were held on August 12, 2015 and October 1, 2015. (This Ordinance is hereby prepared for reading under the rules of suspension.)
Documents:
  1. agenda-item-17.pdf
18.

DISCUSSION ITEMS

This time has been set aside to hear discussion items not listed on the agenda.  Items which appeared somewhere else on the agenda will not be discussed at this time.  The Council is not allowed to take any official action at this meeting on matters brought forward under this agenda item.  Items will either be referred to the appropriate staff or scheduled on a subsequent agenda.  You must sign in at the start of the meeting in order to be recognized.  (Note: Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker.)



PUBLIC HEARING PROCEDURE
  1. Explanation of hearing procedures by Mayor or staff.
    • Ten (10) minute time limit on applicant presentation.
    • Three (3) minute time limit on public testimony.
    • Names and addresses are required from those presenting/testifying.
    • Questions/comments should be addressed to the Mayor and Council.
    • Council members must make their decision regarding the application on facts already in the record and information presented at the public hearing.  Conflicts of interest, site visits and ex-parte contacts by Council members will be acknowledged.
    • Protocol requires that Council and audience be recognized by the Mayor prior to speaking.
  2. Mayor opens hearing.
  3. Presentation by applicant.
    Note:  Remember, applicant bears the responsibility for making his/her case.  This is also the time for Council members to ask their questions of the applicant.
  4. Presentation by staff.
  5. Written correspondence submitted for the record.
  6. Testimony by those supporting the application.
  7. Testimony by those uncommitted on the application.
  8. Testimony by opponents to the application.
  9. Rebuttal by the applicant.
  10. Mayor closes the hearing and initiates motion/deliberations.
    Note:  The Mayor may choose to require a motion prior to the discussion in order to focus deliberations, or, the Mayor may choose to allow deliberations prior to the motion in order to facilitate wording of the motion.
  11. Develop a written and reasoned statement supporting the decision.
READING OF AN ORDINANCE PROCEDURE
  1. Council determines which option below will be used to read the Ordinance by roll call vote.
  2. The Ordinance is read by City Staff (usually City Attorney).
  3. Mayor will declare the final reading of the ordinance and ask “Shall the Ordinance pass?”  After roll call is taken, Mayor will announce whether or not the ordinance passed.
The Council has the following options for reading ordinances. If the Council makes no motion, the ordinance will be read by title on two occasions and at length on the third occasion and placed on final passage for publication.

EXAMPLE MOTIONS:

FOR THREE SEPARATE READINGS: "I move the ordinance, Agenda Item # , be read only by title on three separate occasions and placed on final passage and ordered for publication, and that only the ordinance summary sheet be submitted for publication."

FOR ONE READING UNDER RULES SUSPENSION: "I move the ordinance, Agenda Item # , be read only by title and placed on final passage for publication, and that only the ordinance summary sheet be submitted for publication."

Before the ordinance can be read under Option 1 or 2, the Council, by a vote of one-half plus one (4) of the full Council, must vote to direct how the ordinance is to be read.