CITY OF POCATELLO
CITY COUNCIL MEETING AGENDA
November 2, 2017  ·   6:00 PM
Council Chambers | 911 N 7th Avenue


Any citizen who wishes to address the Council shall first be recognized by the Mayor, and shall then give his/her name and address for the record. If a citizen wishes to read documentation of any sort to the Council, he/she shall first seek permission from the Mayor. A three (3) minute time limitation is requested for Council presentations.


City Hall is accessible to persons with disabilities. Program access accommodations can be provided with three (3) days’ advance notice by contacting Dave Hunt at dhunt@pocatello.us; 208.234.6248 or 5815 South 5th Avenue, Pocatello, Idaho.


The purpose of the agenda is to assist the Council and interested citizens in the conduct of this public meeting. Citizens should examine the agenda for the item of their interest. However, citizens are advised that while some agenda items allow for public comment during discussion/consideration not every item does. If the matter the citizen wishes to discuss is not listed on the formal agenda, an opportunity to be heard by the Council is the agenda item described as "DISCUSSION ITEMS." Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker. You must sign in at the start of the meeting.


AGENDA CLARIFICATION MEETING: A meeting will be held at 5:30 p.m. in the Paradice Conference Room at City Hall, prior to the regular meeting for clarification of the agenda.


RECESS: In the event the meeting is still in progress at 7:30 p.m., the Mayor may call a ten-minute recess to allow Council members and participants a brief rest period.




1.

ROLL CALL AND PLEDGE OF ALLEGIANCE

2.

INVOCATION

The invocation will be offered by Pastor Scott Sampson, Rocky Mountain Ministries.
3.

CONSENT AGENDA

The following business items may be approved by one motion and a vote. If any one member of the Council so desires, any matter listed can be moved to a separate agenda item.

(a) MINUTES: Council may wish to waive the oral reading of the minutes and approve the minutes from the Clarification Meeting and Regular City Council meetings of September 21 and October 5, 2017; the Study Session of October 12, 2017; the Study Session Clarification Working lunch meeting of October 19, 2017; and the Special City Council meeting of October 19, 2017.

(b) PAYROLL AND MATERIAL CLAIMS: Council may wish to consider payroll and material claims for the month of October 2017.

(c) AIRPORT COMMISSION REAPPOINTMENT: Council may wish to confirm the Mayor’s reappointment of Michele Poletti to continue her service as a member of the Airport Commission. Ms. Poletti’s term will begin November 20, 2017 and will expire November 20, 2019.

(d) POCATELLO ARTS COUNCIL APPOINTMENT: Council may wish to confirm the Mayor’s appointment of Tosca Lesley Kotze to serve as a member of the Pocatello Arts Council, replacing Torgesen Murdock who resigned. Ms. Kotze’s term will begin November 3, 2017 and will expire July 1, 2018.

(e) SISTER CITIES COMMITTEE APPOINTMENT: Council may wish to confirm the Mayor’s appointment of Jakob Adona to serve as a member of the Japanese Sister Cities Subcommittee, replacing Sanae Wood who resigned. Mr. Adona’s term will begin November 3, 2017 and will expire November 18, 2021.

(f) COUNCIL DECISION—VACATING “R” RESTRICTION FOR PROPERTY LOCATED IN TUSCANY HEIGHTS SUBDIVISION: Council may wish to adopt its decision vacating the “R” restriction on the subdivision plat prohibiting access off East Center Street from Lot 4R, Block 3, Tuscany Heights Subdivision, subject to conditions.
Documents:
  1. agenda-item-3.pdf
4.

COMMUNICATIONS AND PROCLAMATIONS

5.

CALENDAR REVIEW

Council may wish to take this opportunity to inform other Council members of upcoming meetings and events that should be called to their attention.
6.

PIGGY-BACK BIDS FOR SANITATION DEPARTMENT EQUIPMENT

Council may wish to consider the following piggy-back bids for Sanitation Department equipment and if they are accepted, authorize the Mayor to sign the necessary documents, subject to Legal Department review. The piggy-back bids are:

a) One 2019 Mack Commercial truck with a Heil rear load packer body from Northwest Equipment for a combined price of $212,218.00;

b) Two 2019 Peterbilt 520 Residential trucks with Labrie packer bodies from Jackson Group Peterbilt and Solid Waste Systems for a combined price of $544,910.94; and

c) One 2018 International Workstar cab and chassis with a Galbreath hoist from Rush Truck Center in the amount of $160,744.00.

All vehicles are scheduled for replacement and funds are allocated in the Sanitation Fiscal Year 2018 budget.
Documents:
  1. agenda-item-6.pdf
7.

PIGGY-BACK BIDS/LEASE FOR WATER DEPARTMENT EQUIPMENT

Council may wish to consider the following piggy-back bids for Water Department equipment and if they are accepted, authorize the Mayor to sign the necessary documents, subject to Legal Department review. The piggy-back bids are:

a) Direct model replacement of one excavator leased in 2013 from Western States Equipment Company, for a five-year lease with annual payments of $28,690.96; and

b) Direct model replacement of one 10-cubic yard dump truck purchased in 2017 and offered by Kenworth Sales Company for a total price to the City of $140,334.05.

Funds for the equipment are allocated within the Water Department’s Fiscal Year 2018 budget.
Documents:
  1. agenda-item-7.pdf
8.

DISCUSSION ITEMS

This time has been set aside to hear discussion items not listed on the agenda.  Items which appeared somewhere else on the agenda will not be discussed at this time.  The Council is not allowed to take any official action at this meeting on matters brought forward under this agenda item.  Items will either be referred to the appropriate staff or scheduled on a subsequent agenda.  You must sign in at the start of the meeting in order to be recognized.  (Note: Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker.)



PUBLIC HEARING PROCEDURE
  1. Explanation of hearing procedures by Mayor or staff.
    • Ten (10) minute time limit on applicant presentation.
    • Three (3) minute time limit on public testimony.
    • Names and addresses are required from those presenting/testifying.
    • Questions/comments should be addressed to the Mayor and Council.
    • Council members must make their decision regarding the application on facts already in the record and information presented at the public hearing.  Conflicts of interest, site visits and ex-parte contacts by Council members will be acknowledged.
    • Protocol requires that Council and audience be recognized by the Mayor prior to speaking.
  2. Mayor opens hearing.
  3. Presentation by applicant.
    Note:  Remember, applicant bears the responsibility for making his/her case.  This is also the time for Council members to ask their questions of the applicant.
  4. Presentation by staff.
  5. Written correspondence submitted for the record.
  6. Testimony by those supporting the application.
  7. Testimony by those uncommitted on the application.
  8. Testimony by opponents to the application.
  9. Rebuttal by the applicant.
  10. Mayor closes the hearing and initiates motion/deliberations.
    Note:  The Mayor may choose to require a motion prior to the discussion in order to focus deliberations, or, the Mayor may choose to allow deliberations prior to the motion in order to facilitate wording of the motion.
  11. Develop a written and reasoned statement supporting the decision.
READING OF AN ORDINANCE PROCEDURE
  1. Council determines which option below will be used to read the Ordinance by roll call vote.
  2. The Ordinance is read by City Staff (usually City Attorney).
  3. Mayor will declare the final reading of the ordinance and ask “Shall the Ordinance pass?”  After roll call is taken, Mayor will announce whether or not the ordinance passed.
The Council has the following options for reading ordinances. If the Council makes no motion, the ordinance will be read by title on two occasions and at length on the third occasion and placed on final passage for publication.

EXAMPLE MOTIONS:

FOR THREE SEPARATE READINGS: "I move the ordinance, Agenda Item # , be read only by title on three separate occasions and placed on final passage and ordered for publication, and that only the ordinance summary sheet be submitted for publication."

FOR ONE READING UNDER RULES SUSPENSION: "I move the ordinance, Agenda Item # , be read only by title and placed on final passage for publication, and that only the ordinance summary sheet be submitted for publication."

Before the ordinance can be read under Option 1 or 2, the Council, by a vote of one-half plus one (4) of the full Council, must vote to direct how the ordinance is to be read.